The Farmington Youth Lacrosse Association is dedicated to fostering a love for lacrosse while promoting teamwork, sportsmanship, and skill development among young players. Our board members play a vital role in this mission by generously contributing their time and expertise to support the growth of our program. From organizing events to managing operations, their commitment helps create a positive, enriching experience for all players and families involved. 

Volunteer and Event Coordinator

• Schedule volunteers for the association, beyond board members.
• Create and manage a volunteer database and list of opportunities, ensuring up-to-date records.
• Develop volunteer schedules and ensure adequate coverage for Vikings Goat, ReLAX Parent Night Out and other events.
• Act as the primary point of contact for volunteers, addressing questions and providing support.
• Assist and occasionally lead in planning, organizing, and executing association events, including: Registration days, Fundraisers, Tournaments, and team-building and community activities
• Work closely with board members on the committee to ensure successful event outcomes.
• Assist with overseeing logistics such as venue booking, permits, equipment, and supplies.
• Develop and manage event budgets, tracking expenses and revenues.
• Provide documentation to the communications director and web coordinator regarding volunteer opportunities and events for email, social media, and the association website.
• Collaborate with the Communications team to create event promotional materials.
• Provide clear instructions and expectations for volunteers and event attendees.
• Maintain detailed records of volunteer hours and event participation.
• Prepare post-event reports to assess success and areas for improvement.
• Assist with other administrative tasks as needed to support the association.

Secretary

• Take and send out meeting minutes
• Coordinate/secure meeting location
• Work with President, Vice President and the rest of the board to come up with and distribute the monthly meeting agenda

President

• Determine the overall direction of the program
• Run the monthly meetings
• Direct communication with youth lacrosse organizations (YLM, MSLax, USLacrosse, neighboring associations)
• Decision maker for financial aid
• Verify policies are kept up to date
• Verify the USLacrosse Insurance policy is kept current

Vice President

• Work closely with President to learn the role
• Coordinate and set up all sub-committees

Girls Program Director and Assistant Girls Program Director (2 positions)

• Recruit and assign coaches for teams
• Lead player development efforts for the girls program
• Work with High School Head Coach to develop and implement player assessment program
• Ensure coaches have proper certifications and background checks
• Work with High School Head Coach and Registrar to set up a summer 8U program
• Ensure we have team managers and chill managers for each team
• Assist with special communications targeted to your players
• Work with the Boys Program Directors to find and sign up for tournaments
• Work with Facilities/Equipment Director for all of the needs of your players
• Distribute schedules

Boys Program Director and Assistant Boys Program Director (2 positions)

• Recruit and assign coaches for teams
• Lead player development efforts for the boys program
• Work with High School Head Coach to develop and implement player assessment program
• Ensure coaches have proper certifications and background checks
• Work with High School Head Coach and Registrar to set up a summer 8U program
• Ensure we have team managers and chill managers for each team
• Assist with special communications targeted to your players
• Work with the Girls Program Directors to find and sign up for tournaments
• Work with Facilities/Equipment Director for all of the needs of your players
• Distribute schedules
• Facilitate Boys Spring Box and Fall Leagues

Treasurer

• Create an annual budget
• Manage payments, deposits and control on funds
• Work closely with fundraising committee
• Work closely with Webmaster for Volunteer check cashing
• Decision maker for financial aid

Registrar/Communications 

• Work with Sports Engine and Cross Bar to build all registrations for the association.
• Maintain registration tab on website and keep board members informed of registration numbers
• Maintain the player database
• Work with Treasurer to issue any refunds
• Work with Treasurer and President to set up approved payment plans per financial aid agreement
• Provide rosters to the Directors of Play when needed
• Send out communication for the association
• Be the main point of contact for parent questions regarding the season, registration, etc.
• Work with the Webmaster to maintain the Social Media outlets

Webmaster and Social Media 

• Maintain the Association website
• Determine and post all content on the site
• Manage social media presence
• Create and maintain volunteer dibs

Facilities/Equipment 

• Manage, Distribute and Track all equipment for the association
• Determine equipment needs and work with Treasurer to place orders as needed and approved
• Schedule fields for the season
• Ensure fields are maintained throughout season
• Setup/Coordinate the turf installation and removal

Assistant Facilities/Equipment 

• Manage, Distribute and Track all equipment for the association
• Determine equipment needs and work with Treasurer to place orders as needed and approved
• Schedule fields for the season
• Ensure fields are maintained throughout season
• Setup/Coordinate the turf installation and removal