Registration, refund + text policies

When a player withdraws from a program, we are left with an opening that was being held for that player and associated fees that may have already been spent for the player’s participation in the league.

We assume that when a player registers for the sport, that this is a commitment to the association. The association, immediately, makes financial and other commitments on behalf of the team. In some cases, we are buying needed equipment or uniforms and renting gym space or fields.

If a player is later given a refund, the financial burden of this refund then has to be covered by the association. Since we do not keep large cash reserves, this cost has to be passed on to current or future members of the association in terms of a special collection or higher registration fees.

In all fairness to all registered participants, we do not have to give any refunds. However, there are special and hardship situations whereby the board will be willing to give a full or partial refund.

Cancelled Registrations

If a player or parent cancels their registration within 3 business days of close of registration, the FYLA board will be willing to honor the refund request. If payment was made by credit card, we will withhold $7-$10 for the costs of handling of the web registration transaction.

If the FYLA board cancels a program completely, for example canceling a middle school team because the numbers are too low; then the board will offer full refunds to all players affected.

Injuries

If a player has suffered a season-ending injury in the pre-season, during tryouts, or anytime prior to the first official game of the season; the board will be willing to give a full refund. If the season-ending injury was incurred in the 2 weeks following the first game; the board will be willing to offer a refund of 50% of the registration fees. No refund request will be honored if the injury has occurred later in the season; or if the injury is short and will allow the player back on the field with a week or two of rest and treatment. Player Withdrawals We understand that the sport of lacrosse may not be a fit for every child. If a player requests a refund a prior to the first official game, 50% of the registration fee will be refunded. No refund request will be honored after the first official game has occurred.

Fundraising Money

The association may ask players or parents to participate in mandatory fundraisers such as selling tickets to an event, selling candy or savings coupons, or other offers. In these situations the association may collect funds from the player in advance of the actual sales. These funds will not ever be refunded with a refund request. If the player simply sells their candy or coupons, they will naturally be reimbursed.

Refund Request Procedure

Parents or players requesting a refund must send a letter or email to the FYLA board president with copy to the FYLA treasurer. The email must include details of the circumstances whereby the refund is being requested. If it is an injury, we may also need supporting letter from a medical provider.

Because of the time critical nature of this refund policy, it is important that you please send your request for refund as soon as possible, before the end of registration, before the first scheduled game, or after your medical consultation.

Because of the financial nature of the requests, each refund request must be discussed at the next FYLA board meeting and voted on. As long as the request is in line with this refund policy, it is the FYLA intent to honor the refund request.

The refund will be processed soon after the monthly board meeting. The FYLA board believes this policy to be generous relative to other club sports. We also believe these best balances the interests of the players requesting a refund as well as those remaining in the program for the current year and for years to come.

-FYLA Board of Directors

Farmington Youth Lacrosse Association collects mobile numbers for communication purposes only. By providing your mobile phone number and opting in to receive SMS messages from Farmington Youth Lacrosse Association, you consent to receive occasional text messages about church events, services, and other relevant information. Standard message and data rates may apply. You may opt-out any time by texting STOP. 

Consent                          

By providing your mobile phone number and opting in to receive SMS messages from Farmington Youth Lacrosse Association, you consent to receive occasional text messages about registrations, schedule changes, upcoming events, and weather cancellations.

Frequency

You can expect to receive SMS messages from Farmington Youth Lacrosse Association a few times a month, typically regarding registrations, schedule changes, upcoming events, and weather cancellations. We strive to keep messages to a reasonable frequency and will not send excessive messages or spam.

Message Content

SMS messages from Farmington Youth Lacrosse Association may include, but are not limited to:

• Registration open and close dates.
• Reminders about upcoming tournaments, fundraising events, clinics and camps.
• Cancellations or time changes due to inclement weather.

Opting Out

If you wish to stop receiving SMS messages from Farmington Youth Lacrosse Association, you can opt out at any time by replying to any message with the word "STOP". You will then be unsubscribed from the service and will no longer receive messages.

Privacy Policy

Your privacy is important to us. Please refer to our church's privacy policy for information about how we collect, use, and protect your personal information. By subscribing to our SMS service, you agree to our privacy policy.

Privacy Policy for Email and Text Messaging Communications

Farmington Youth Lacrosse Association is committed to respecting your privacy and protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard the personal information you provide to us through email and text messaging communications.

Information We Collect

We may collect the following types of personal information when you subscribe to our email or text messaging lists or interact with our communications:

• Contact Information: Your name, email address, phone number, and any other contact details you provide.
• Communication Preferences: Information about your communication preferences and interests.
• Interaction Data: Information about how you interact with our emails and text messages, such as open rates and click-through rates.

How We Use Your Information

We use the personal information we collect for the following purposes:

• To send you relevant communications about our registrations, schedule changes, upcoming events, and weather cancellations.

We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except as described in this Privacy Policy or as required by law. We may share your personal information with trusted service providers who assist us in delivering email and text messaging communications, provided that they agree to keep your information confidential and use it only for the purposes outlined in this Privacy Policy.

Data Security

We implement reasonable security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction.

Your Rights

You have the right to:

• Access and update your personal information.
• Opt-out of receiving future email or text messaging communications from us.
• Request the deletion of your personal information from our records, subject to legal requirements.

Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. Any changes will be effective immediately upon posting on our website.

Contact Us

If you have any questions or concerns about this Privacy Policy or our handling of your personal information, please contact us at office@farmingtonlutheran.com or 651-463- 4100.

User Responsibilities

• You are responsible for providing accurate and up-to-date contact information, including your mobile phone number.
• Do not share sensitive personal information via SMS messages. Farmington Youth Lacrosse Association will never ask for sensitive information such as credit card numbers or social security numbers via text message.

Disclaimers

• Farmington Youth Lacrosse Association is not responsible for any delays, errors, or interruptions in the SMS service.
• By using this service, you agree that Farmington Youth Lacrosse Association is not liable for any damages arising from the use of the SMS service, to the extent permitted by law.

Changes to Terms

Farmington Youth Lacrosse Association reserves the right to update or modify these terms and services for receiving SMS messages at any time. You will be notified of any changes, and continued use of the service constitutes acceptance of the updated terms.

Contact Information

If you have any questions or concerns about receiving SMS messages from Farmington Youth Lacrosse Association, please contact us at registrar@farmingtonlacrosse.org.

Governing Law

These terms and services are governed by the laws of Minnesota, without regard to its conflict of law provisions.

Effective Date

These terms and services are effective as of March 1, 2025.

By subscribing to receive SMS messages from Farmington Youth Lacrosse Association, you acknowledge that you have read, understood, and agree to these terms and conditions.